Getting a new email account for personal use in 2020 couldn’t be easier. Pick a service provider, sign up, and just like that you’ve got a brand new email account. But if you’re looking for business email, there are a few factors that need serious consideration. A business has needs related to professionalism, security, and storage that most people could care less about when it comes to their personal email.
In this blog, we’ll look at seven professional email service providers and what they’ll bring to the table for your business email needs.
There are plenty of free email options on the market, with Apple Mail and Gmail sitting on top of the pyramid. While the price-point is right and most people are perfectly fine with the user experience with many of the email clients, free email has its drawbacks, especially for business. 58% of customers said they would not be comfortable sharing credit card information with a business that was not using a real business email address. The correlation between the email address and the credibility of a business is real. As are the negative implications of using a free email address for business.
Simply put, it’s worth paying for business email. Here’s a look at the various providers on the email market and what you’ll get with each.
|DOMAIN EMAIL FOR LESS THAN $18 A YEAR||$1.49/Month|
|CALENDAR SHARING, VIDEO CONFERENCING|
|PERSONALIZED 24/7 SUPPORT|
Titan is the world’s first email product designed to address the specific communication and productivity needs of small businesses. Titan enables businesses to create a custom domain (or port over an existing one), and get up and running on business email in a matter of minutes.
Users looking for an email experience that rivals Gmail but also allows them to use their own domain should try Titan. Titan is available for a fraction of the price of G Suite or Outlook, starting at $1.49 a month. Each mailbox comes with 10 GB storage, with the option to upgrade to 30 GB. Both plans give you access to Titan’s calendar and video conferencing tools.
Unlike free email services, like Gmail, Titan is an ad-free email platform. It also provides additional features that you won’t get with a free service, like mailing lists, email aliases, and read receipts.
|Video and voice conferencing||$5/month for Basic|
|Unlimited cloud storage||$12/month for Business|
|Access to Docs, Presentations, Sheets||$25/month for Enterprise|
Google offers G Suite across three tiers – Basic at $5 a month, Business at $12 a month, and Enterprise at $25 a month. Of course, what you’re willing to pay determines the amount of access you’ll get to storage, support, and the various apps.
At the Basic tier, a user will get Business Email Through Gmail, video conferencing, team messaging, and Google Calendar. You also get access to 30GB of storage on Google Cloud, 24/7 support, and various security and admin controls.
For access to all the above, plus the entire suite of Google tools — like Drive, Sheets, Docs, Slides, Calendar, etc. — and more storage and a few other features, users will need to jump to the Business or Enterprise tier. With both plans, based on the number of users you’ll need seats for, you’ll get unlimited cloud storage, access to a development environment, and various enhancements in the security and admin department. It’s worth noting that Gmail is still only available via webmail or through mobile. If you’re looking for a desktop client, you’ll need to look at the other options.
|Team messaging||$5/month for Business Essentials|
|1 TB of storage on OneDrive||$12.50/month for Business Premium|
|Access to Word, Excel, and PowerPoint||$20/month for Business|
Microsoft’s Outlook has long been known as the go-to for business email. But like Gmail, if you want to use Outlook with your business’s domain, you’ll need to buy an Office 365 license. This will give you access to the desktop client, as well as Word, Excel, PowerPoint, and other tools, depending on the level of license you purchase. Pricing for Office 365 can vary depending on the plan you purchase, and there are a lot of plans. To keep things in the business email category, let’s look at the three Office 365 Business plans.
Office 365 Business Essentials starts at $5.00 a month. In this tier, you’ll only get access to the web and mobile versions of Outlook. And while you’ll get access to Microsoft Teams, you’ll need to jump up a level to get Word, Excel, and Powerpoint. The Office 365 Business Premium tier goes for $12.50 a month. Teams is not included in this tier. If you want Teams, along with Word, Excel, and Powerpoint, you’ll need to get Office 365 Business, for $20.00 a month. With all of these offerings, the monthly advertised price is based on an annual commitment. If you want to go month to month, you’ll have to pay $6, $15, or $25, respectively, for each level.
Zoho’s CRM platform includes an email service that businesses can use to organize their communications. If your company is already using Zoho Workplace, it makes sense to take advantage of Zoho’s hosted email offering. Zoho Workplace is $5 a month and in addition to Zoho Mail, users get access to collaborative calendars, note-taking functions, document collaboration, task management, and team chat.
|Lots of storage for certain plans||$2.50/month for Lite|
|Video calling||$3.90/month for Standard|
|$7/month for Professional|
IceWarp Cloud is an integrated office suite that has been compared to Microsoft’s Office 365, though by comparison, many users have noted that it lacks in overall design and technology. IceWarp is available in three plans and in addition to email and a calendar, each plan gives you online document editing, mailing lists, email archiving, and audio and video calling.
Liquid Web offers an email service that integrates with popular email clients, such as Gmail. Liquid Web starts at $1 a month for a 25 GB mailbox. For $10 a month, you can get 100 GB of storage.
|Five free email accounts||$2.99/month for Email Essentials|
|Upgraded plans available||$5.99/month for Business Plus|
|$9.99/month for Business Pro|
Are we a little partial to Titan? Of course! But for good reason. Titan is 80% less expensive than both of the cheapest tiers of Office 365 and G Suite. Why? Because with Titan, you’re only paying for business email. We’re not making you buy an entire bundle of productivity tools just to use your domain. And when it comes to email, Titan not only rivals these services but in some small business use cases, it bests them. The best news is that you can try Titan for free for 30 days! There’s not an email provider on this list that will let you try the service for more than 14 days before paying for it.
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